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RESERVATION POLICIES

Use of cabins is by reservation only. OPO cabins may be reserved up to six months in advance by Dartmouth alums and benefits-eligible employees only. DOC cabins may be reserved up to six weeks in advance by Dartmouth students with a DOC membership, and up to one month in advance by anyone else. Reservations run from noon to noon. There is a five-night maximum on all cabin reservations. The Class of '66 Lodge may be reserved up to 6 months in advance by the DOC, educational groups, or reunions. It may be reserved up to 3 months in advance by students, and up to 2 months in advance by everyone else.

Reservations must be made in the name of one person (not an organization) — that person must accompany the group and is responsible for the actions of the group at the cabin. The Grant Caretaker is authorized to request identification.

Cabins in the Second College Grant may be reserved in the Outdoor Programs Business Office (119 Robinson Hall) during business hours. DOC cabins outside the Grant may be reserved online. Reservations and availability questions will not be accepted by email. The office is closed on weekends.

Call 603-646-2429 with any questions. The DOC Cabins Manager may not always be in the office, but all messages will be responded to within one business day. Dartmouth students with a DOC membership may reserve a cabin more than one month in advance only by contacting the DOC Cabins Manager.

KEYS AND RENTER RESPONSIBILITIES

DOC cabins outside of the Second College Grant are secured by combination locks. Lock combinations will be provided to cabin renters one week before their stay.

Access gates and most cabins in the Second College Grant are secured by keyed locks. Keys can be picked up in the Business Office in Robinson Hall, or arrangements can be made for people coming from out of the area to have their keys mailed to them with padded return envelopes. After hours, keys may be returned in the drop-box in the door of the Business Office. Lost keys will incur a fine of $25.00 per key.

Renters wishing to use the fireplace at the Class of '66 Lodge should inquire with the DOC Cabins Manager. A key is given to unlock the fireplace. There is a fireplace usage fee of $35 per night to cover wood consumption. Use of the fireplace may be denied.

Outdoor Programs may charge for any damage to a cabin or any cleaning that is necessary resulting from a cabin stay. Additionally, outdoor fires are not permitted in New Hampshire. Evidence of an outdoor fire will incur a $100 fine.

PAYMENT

Fees are charged per individual. Group size may not exceed the capacity of the cabin (nor is tenting permitted around the cabins or anywhere in the Grant).

Payments for OPO cabin reservations are due thirty days before the reservation begins. Failure to pay on time may result in the cancellation of the reservation and the assessment of a cancellation penalty fee (see below). An e-mail will be sent out about two months before the reservation with all information needed to complete the reservation.

For DOC cabins outside the Grant, payment information (e.g. credit card number) is due upon making the reservation. Payments will be processed when we finalize the reservation's cabin fee. For DOC cabins inside the Grant, payment is due at the time of key pick-up for locals, and about ten days prior for mailed keys.

Payments may be made by cash, check, DA$H, Visa or Master Card (we do not take American Express or Discover). Checks should be made out to Dartmouth College and mailed to: Outdoor Programs Office, Cabin Reservations, P.O. Box 9, Hanover, NH, 03755. Please return keys to this address. To pay with DA$H, inquire with the DOC Cabins Manager.

Misrepresentation of number of party members or membership status for a cabin reservation will result in the fee being doubled. Failure to pay any fee for a cabin reservation will result in the revocation of cabin use privileges and may result in loss of Outing Club membership.

EDUCATIONAL RATES

Dartmouth faculty using DOC or OPO cabins with students as part of an academic class are entitled to flat per-night rates. This is listed as the "Educational Group" rate in the charts.

Educational and Non-Profit organizations (such as schools, youth groups, 501(c)3s, etc.) are eligible for discounted rates for DOC and OPO cabins. To get your organization approved for these rates, please e-mail Julie Bell. Approval may take a few weeks, so please plan ahead.

CHANGES AND CANCELLATIONS

To cancel a reservation, please call 603-646-2429 during business hours. OPO cabin reservations may be cancelled with full refund up to thirty days before the reservation. Between ten and thirty days before the reservation, cancellations forfeit half of the rental fee. No refunds will be given for cancellations fewer than ten days prior. 

DOC cabin reservations may be cancelled with full refund up to seven days before the reservation. Fewer than seven days prior, cancellations forfeit half the rental fee.

We reserve the right to charge a flat cancellation fee if the rental fee has not yet been finalized. After the list of guests has been submitted, no refund will be given for individual cancellations, though replacements and additions are permitted. No refunds will be given for cancellations owing to weather conditions.

Last Updated: 5/13/19